NAME OF THE GRANT / PROJECT

STAKEHOLDER ENGAGEMENT AND COMMUNICATION PLAN (secp)

This document presents the indicative content of a Stakeholder Engagement and Communication Plan (SECP) and satisfies the requirements set forth by the ESS 1 and the ESS 10 of MAR Fund.

If your project/grant is Category C, this SECP does not need to be a stand-alone document but a section of the Environmental and Social Action Plan (ESAP) of the project/grant.

If your project/grant is Category B or Category B+, the SECP needs to be a standalone document.

For the formulation of this document consult the ESS 10, especially section 12.2.4 § 39 to 48 - Stakeholder Engagement and Communication Plan (SECP).

Date MONTH – DAY - YEAR

Version: Draft - Final

Circulation: MAR Fund – Other parties - Open

The MF-SECP-F-NUMBER IS PART OF MAR FUND’s ESMS

Elaborated by: Name of person (s)

Reviews by: Name of person (s)

GLOSSARY

Due Diligence	Environmental and Social Due Diligence
EIA	Environmental Impact Assessment
ERP	Emergency Response Plans
ESAP	Environmental and Social Commitment Plan
ES	Environmental and Social
ESDD	Environmental and Social Due Diligence
ESIA	Environmental and Social Impact Assessment
ESMF	Environmental and Social Management Framework
ESMP	Environmental and Social Management Plan
ESMS	Environmental and Social Management System
ESPF	Environmental and Social Performance Framework
ESSQ	Environmental and Social (ES) Screening Questionnaire
ESS	Environmental and Social Safeguards
FPIC	Free, Prior, and Informed Consent
GHG	Greenhouse gas
GMO	Genetically Modified Organism
H&S	Health & Safety
LGBTQ+	Lesbian, gay, bisexual, transgender, queer (or sometimes questioning) and others. + represents other sexual identities including pansexual and Two-Spirit.
MAR	Mesoamerican Reef
MAR Fund	Mesoamerican Reef Fund
OH&S	Occupational Health & Safety
PPE	Personal Protective Equipment
PS	Performance Standards
RfP	Request for Proposals
SEA	Sexual Exploitation and Abuse
SECF	Stakeholder Engagement and Communication Framework
SECP	Stakeholder Engagement and Communication Plan
SGBV	Sexual and Gender-Based Violence
SIA	Social Impact Assessment
ToR	Terms of Reference

TABLE OF CONTENTS

GLOSSARY	ii

1	Introduction	1

2	Description of the Grant / Project	1

3	Purpose and Objectives of the SECP	1

3.1	Suggested Objectives:	1

4	Stakeholder Identification and Analysis	2

4.1.1	Stakeholder Engagement Conducted to Date	3

5	Stakeholder Engagement Strategy	3

5.1	Engagement Schedule	3

5.2	Communication with Stakeholders	4

5.1	Record Keeping and Documentation	4

6	Information Disclosure	4

7	Grievance Mechanism	6

8	Resources and Responsibilities	6

TABLES

Table 1: Stakeholder Identification and Analysis	2

Table 2: Stakeholder Engagement Schedule	4

Table 3: Information Disclosure Matrix	4

Introduction

Present a general description of the document and its structure.

Include the legal/regulatory consultation requirements that this plan satisfies. Keep in mind that the SECP consists of the articulation of all the meaningful engagement and consultation actions related to a grant, including the roles and responsibilities in conducting the different stakeholder engagement and communication processes, the type and timing of the information to be disclosed to stakeholders, the management of stakeholder grievances, the budget to implement the plan, and the continuous identification and analysis of stakeholders as well.

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Description of the Grant / Project

Briefly describe the grant/project to which this SECP belongs. You can use the information from the proposal. Include the risk-based category of your grant/project.

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Purpose and Objectives of the SECP

Present the purpose and the objectives of the SECP.

Keep in mind that the SECP ensures a consistent approach to stakeholder engagement and communication throughout the grant/project cycle.

The following are the objectives of the SECP included in the ESS 10. Adapt, modify, and change them as you need to reflect the context and particularities of your grant/project.

Suggested Objectives:

Facilitate meaningful engagement and consultation with stakeholders.

Increase trust between the grantees, communities, and other stakeholders.

Facilitate compliance with national requirements.

Increase community engagement, especially for disadvantaged, vulnerable stakeholders.

Facilitate operationalization of the Grievance Mechanism.

Increase transparency in grants approved by MAR Fund.

Contribute to the grant’s environmental and social performance enhancement.

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Stakeholder Identification and Analysis

In this section you will present the stakeholders of your grant/project and analyse them in terms of their influence and interest on the project. Follow the guidance of the ESS 10: Stakeholder Engagement, Information Disclosure, and Participation, section 12.2.1 § 20 to 27.

As the starting point, use the information about stakeholders provided with the proposal.

Remember that the meaning of the term stakeholder is ample and inclusive. It refers to individuals, groups of people, and organizations affected by, or likely to be affected by, or who have any interest in, the grant/project. Make sure that you identify the vulnerable, disadvantage stakeholders and their specific needs.

Analyze the stakeholders in terms of their interest and motivation to participate in, support, or oppose the grant (Interest/impact); their influence and power over the grant (Influence).

Use a scale of four possibilities: Very High, High, Low, and Very Low.

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Table 1: Stakeholder Identification and Analysis

Stakeholders	Influence over the project	Impacted by the project Interest in the project	Special Requirements and Communication Needs
List the stakeholders by categories:	Very high High Low Very Low	Very high High Low Very Low
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Stakeholder Engagement Conducted to Date

Present in this section a brief resume of the stakeholder engagement activities conducted to date, including those conducted during the preparation of the proposal, if any.

If there is any documentation of these activities, include a reference or a link to them.

If there had been any agreement or other commitment adopted by the parties, please include it here.

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Stakeholder Engagement Strategy

Present in this section the stakeholder engagement strategy of the grant/project. Keep in mind that the ‘strategy’ seeks to achieve the objectives of the SECP, considering the characteristics of the stakeholders, their needs, and their context. The strategy implies making choices (how to engage, whom to engage with, when to do it, and so).

Follow the general guidance of ESS 10, § 12 to 19. Additionally:

For Category C projects, comply with ESS 10 § 90 to 94.

For Category B projects, comply with ESS 10 § 95 to 106.

For Category B+ projects, comply with ESS 10 § 107 to 116.

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Engagement Schedule

Present here the most important engagement activities that your grant/project plan to conduct. You may divide them by group of stakeholders. Use the table below to input the information.

Table 2: Stakeholder Engagement Schedule

Stakeholder Group	Activity	Objective	Special Needs
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Insert as many rows as needed	Write your text here	Write your text here	Write your text here

Communication with Stakeholders

In this section you will describe how you will communicate with the stakeholders, what kind of media you will be using, and what kind of messages you want to communicate.

Follow the guidance of the ESS 10, § 28 to 38.

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Record Keeping and Documentation

Describe the arrangements for record keeping and documenting the stakeholder engagement process. These shall satisfy the requirements set forth by the ESS 10 (and by the ESS 7 concerning FPIC if it is sought after).

Information Disclosure

In this section you should include the information disclosure as per the category of your grant/project, following the guidance of the ESS 10, 49 to 51.

Table 3: Information Disclosure Matrix

PHASE	ITEM	TO WHO	HOW
AFTER APPROVAL (All categories)	Project summary Budget Schedule	Participating and affected stakeholders	Grantee’s website MAR Fund’s website posts only the project summary.
Category C Projects	Nothing additional
Category B Projects	Brief of the ESAP	Participating, affected, and other stakeholders	Grantee’s website
Category B+ Projects	Executive summary and findings of the ESAP (Full ESAP available at request). Other plans to comply with ESSs	Participating, affected, and other stakeholders. Special guidance when FPIC was secured	Workshops or hearings, and proponent website, and printed copies. Special guidance for FPIC
EXECUTION (All categories)	Grievances Monitoring reports	Participating and affected stakeholders	Grantee’s website MAR Fund’s website shall show aggregated information on grievance management
Category C Projects	Nothing additional
Category B Projects	ESAP monitoring reports	Participating and affected stakeholders	Grantee’s website
Category B+ Projects	ESAP monitoring reports Other plans’ monitoring reports	Participating, affected, and other stakeholders. Special guidance when FPIC was secured	Workshops or hearings, printed copies, and proponent website. Special guidance when FPIC is sought after
CLOSING (All categories)	ESAP closing report – including grievances report	Participating, affected, and other stakeholders	Grantee’s website. MAR Fund’s website shall show aggregated information on all projects’ grievance management and environmental and social management.

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Grievance Mechanism

MAR Fund requires all its grants to have a functional grievance mechanism.

Include in this section information about the existing (or planned) grievance mechanism, including the following: access, record keeping, process, escalation, consolidation, and reporting. Follow the guidance of ESS 10, § 52 to 57, and § 73 to 88.

The specific requirements to this respect are presented in section 12.2.6 of the ESS 10.

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Resources and Responsibilities

Present here the resources devoted to the implementation and control of the SECP in your grant/project. Be as specific as possible.

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Refer to the MAR Fund’s National Legislation Overview.